The members of the Planning Commission shall be appointed by the Mayor with the consent of the City Council in accordance with the City’s annual appointment process as provided in Ordinance 620 and take office at the next regular meeting. The members of the Commission first appointed following the adoption of this Ordinance shall serve respectively for terms of one year, two years, and three years, divided equally or as nearly equal as possible between those terms. Thereafter, all members shall be appointed for terms of three years each. The appointments shall be so made that the terms of office of the members residing outside of the corporate limits of the City do not expire within the same year. In case of death, incapacity, resignation or disqualification of any member, appointment to such vacancy shall be made for the unexpired term of the member leaving the membership. Should any member have a conflict of interest, either directly or indirectly, in any matter coming before the Commission, he or she shall be disqualified to discuss or vote on the matter. The Governing Body may adopt rules and regulations providing for removal of members of the Commission. Members of the Commission shall serve without compensation, but may be reimbursed for expenses actually incurred in the performance of their duties in accordance with City policy.

(Ord. 321, Sec. 2; Ord. 622; Code 2017)

The members of the Planning Commission shall meet at such time and place as may be fixed in the Commission’s bylaws. The Commission shall elect one member as chairperson and one member as vice-chairperson who shall serve one year and until their successors have been elected. A secretary shall also be elected who may or may not be a member of the Commission. Special meetings may be called at any time by the chairperson or in the chairperson’s absence by the vice-chairperson. The Commission shall adopt bylaws for the transaction of business and hearing procedures. No action by the Planning Commission shall be taken except by a majority vote of the members present and voting. A record of all proceedings of the Planning Commission shall be kept. The Commission may employ such persons deemed necessary and may contract for such services as the Commission requires. The Commission, from time to time, may establish subcommittees, advisory committees or technical committees to advise or assist in the activities of the Commission.

(Ord. 321, Sec. 3; Ord. 622; Code 2017)

The Governing Body and Planning Commission shall have all the rights, powers and duties as authorized in Kansas Statutes Annotated 12-741 et seq., and amendments thereto, which are hereby incorporated by reference as part of this article and shall be given full force and effect as if the same had been fully set forth. The Commission is hereby authorized to make or cause to be made, adopted and maintained a comprehensive plan for the City and any unincorporated territory lying outside of the City but within Butler County, which in the opinion of the Commission forms the total community of which the City is a part. The Commission shall also cause to be prepared, adopted and maintained zoning and subdivision regulations on all land within the jurisdiction designated by the Governing Body. The comprehensive plan and zoning and subdivision regulations are subject to final approval of the Governing Body by ordinance. Periodically, the Governing Body may request the Commission undertake other assignments related to planning and land use regulations.

(Ord. 321, Sec. 4; Ord. 622; Code 2017)

The Planning Commission is hereby designated to also serve as the City’s Board of Zoning Appeals with all the powers and duties as provided for in K.S.A. 12-759. The Board shall adopt rules in the form of bylaws for its operation which shall include hearing procedures. Such bylaws shall be subject to the approval of the Governing Body. Public records shall be kept of all official actions of the Board which shall be maintained separately from those of the Commission. The Board shall keep minutes of its proceedings showing evidence presented, findings of fact, decisions and the vote upon each question or appeal. A majority of the members of the Board present and voting at the hearing shall be required to decide any appeal. Subject to subsequent approval of the Governing Body, the Board shall establish a scale of reasonable fees to be paid in advance by the appealing party.

(Ord. 321, Sec. 5; Ord. 622; Code 2017)

The Governing Body shall approve a budget and make such allowances to the Commission as it deems proper, including funds for the employment of such employees or consultants as the Governing Body may authorize and provide and shall add the same to the general budget. Prior to the time that moneys are available under the budget, the Governing Body may appropriate moneys for such purposes from the general fund. The Governing Body may enter into such contracts as it deems necessary for the purposes of this act and may receive and expend funds and moneys from the state or federal government or from any other source for such purposes.

(Ord. 321, Sec. 6; Ord. 622; Code 2017)

The Amended Comprehensive Plan for the City of Rose Hill, Kansas: 2001-2020 dated June 15, 2010 as adopted by the Rose Hill City Planning Commission which is certified and on file in the City Clerk’s office, is hereby approved as the official comprehensive plan for the City of Rose Hill. At least once a year, the Planning Commission shall review or reconsider the Plan or any part thereof and may propose amendments, extensions or additions which shall be adopted in the same manner as the original comprehensive plan as required by K.S.A. 12-747(d).

(Ord. 556; Code 2017)